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Carevory HealthOperations & Technology

A healthcare operations and technology partner for U.S. providers, healthcare groups and digital health businesses.

Connected operations. Better healthcare delivery.

HIPAA compliant · BAA before any PHI access

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  • All 21 services

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  1. Home
  2. /Services
  3. /Communications & Managed IT
Services

The phone system and the IT behind every patient contact.

Contact centre technology and managed healthcare IT, from dialer and VoIP build-out to endpoint security, backups and infrastructure support — configured for the way a clinical team actually works.

Book a ConsultationChoose a time

Best for: Groups running their own phone lines, and organizations without a dedicated IT function.

  • Dialer & VoIP
  • Managed IT & Security
In this area

2 services, scoped together or one at a time.

Engage the whole area as a single programme, or start with the one service that is costing you the most time today.

Request a scoped proposal

Dialer, VoIP & Contact Center Technology

Build a phone system around how your healthcare team works.

Read it below

Managed Healthcare IT & Cybersecurity

Reliable systems for the people delivering healthcare.

Read it below
Service

Dialer, VoIP & Contact Center Technology

Build a phone system around how your healthcare team works.

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We plan, configure and support the communications technology behind your locations and patient outreach teams—from cloud telephony and IVR to dialers and reporting.

Best for: IT leaders, contact-center managers and multi-location healthcare operators.

What we support

Engage the full scope or pick the functions you need. Each item below can be included, excluded or phased in your proposal.

  1. 01Telephony discovery, capacity planning, platform selection and migration design.
  2. 02Cloud PBX/VoIP, SIP trunk configuration, number inventory and porting coordination.
  3. 03Extensions, IVR, queues, ring groups, business hours and multi-location routing.
  4. 04Preview, progressive and other outbound dialing modes subject to campaign approval.
  5. 05Caller ID configuration, provider registration support and call-delivery monitoring.
  6. 06Recording settings, retention controls, access roles and supervisor capabilities.
  7. 07CRM/EHR screen pops, dispositions, call-event integration and reporting.
  8. 08Monitoring, troubleshooting, backup routing, user training and managed support.
What you receive
  • Call-flow diagrams
  • Configuration inventory
  • Porting/cutover plan
  • Test results
  • Administration guide
  • Support runbook
What we measure

Every metric gets an agreed definition, denominator and reporting period before we compare performance.

  • Call setup success
  • Queue performance
  • Voice quality
  • Routing accuracy
  • Incident recovery
  • Usage visibility
How we work

We assess call flows and carrier dependencies, design routing, configure a test environment, validate calling scenarios and migrate through an agreed cutover plan.

  1. 01Assess call flows
  2. 02Design routing
  3. 03Configure test env
  4. 04Validate scenarios
  5. 05Planned cutover
Technical capabilities

Phone platforms we set up and run.

Setup, administration and troubleshooting for business phone systems, on the platform you already use or one we help you choose.

VoIP & business phone systems

Number provisioning through to call flow, on the major business voice platforms.

  • Avaya
  • RingCentral
  • Dialpad
  • Twilio Voice
  • Microsoft Teams Phone
  • User and extension setup
  • Business phone numbers
  • IVR and auto attendants
  • Call queues and ring groups
  • Call routing
  • Voicemail configuration
  • Caller ID troubleshooting
  • SIP configuration
  • Inbound and outbound call issues
  • Business-hours and after-hours routing
  • Remote-user softphone support
Service

Managed Healthcare IT & Cybersecurity

Reliable systems for the people delivering healthcare.

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We help manage the cloud, accounts, devices and infrastructure your teams depend on, with defined support coverage and clear operational ownership.

Best for: Practice owners, IT managers, CIOs and distributed healthcare groups.

What we support

Engage the full scope or pick the functions you need. Each item below can be included, excluded or phased in your proposal.

  1. 01Windows/Linux server and cloud administration, including AWS and Azure environments.
  2. 02Microsoft 365, directory services, identity lifecycle, MFA and access policies.
  3. 03Endpoint and email security, patch coordination and vulnerability remediation support.
  4. 04Backup monitoring, recovery testing and disaster recovery planning.
  5. 05Remote helpdesk, application support, incident coordination and vendor liaison.
  6. 06Network and connectivity review, inventory and configuration documentation.
  7. 07Security reviews, logging and access audits within the agreed scope.
What you receive
  • Asset and access inventory
  • Support runbook
  • Backup/recovery plan
  • Change log
  • Operational reporting
What we measure

Every metric gets an agreed definition, denominator and reporting period before we compare performance.

  • Response & resolution times
  • Patch coverage
  • Backup success
  • Restore-test completion
  • Recurring incidents
How we work

We inventory your environment, establish priority risks and support responsibilities, stabilize critical services and build an improvement backlog.

  1. 01Inventory environment
  2. 02Prioritize risks
  3. 03Define support ownership
  4. 04Stabilize critical services
  5. 05Improvement backlog
Technical capabilities

The controls and platforms we configure.

Below the engagement scope, this is the stack our engineers work in day to day — reviewed, hardened and documented against your HIPAA obligations.

HIPAA security & compliance support

We help healthcare organizations strengthen the security of their IT environment and support their HIPAA compliance requirements, reviewing the technical controls that protect sensitive healthcare information.

  • HIPAA security readiness reviews
  • User access and permission reviews
  • Multi-factor authentication and secure login policies
  • Microsoft 365 and email security
  • Endpoint protection and device security
  • Secure remote access and VPN configuration
  • Firewall and network security reviews
  • Backup and recovery planning
  • Logging and security monitoring
  • Security policies and technical documentation
  • Incident response and remediation support

Our role is to help you identify technical gaps and put the appropriate security controls in place. Compliance decisions stay with your organization.

Microsoft 365 & identity management

General Microsoft 365 administration, plus the identity, mail-authentication and collaboration layers around it.

  • Exchange Online and email administration
  • Microsoft Teams, SharePoint and OneDrive
  • Microsoft Entra ID
  • MFA and Conditional Access
  • Single Sign-On integrations
  • User onboarding and offboarding
  • Shared mailboxes and distribution groups
  • License management
  • SPF, DKIM and DMARC configuration
  • External user access and collaboration

Windows Server & Active Directory

Hands-on support for Windows Server and Active Directory environments, from migrations to day-to-day administration.

  • Domain Controller setup and migration
  • Server upgrades and replacements
  • Active Directory replication troubleshooting
  • FSMO role management
  • Group Policy configuration
  • DNS and DHCP
  • User and group administration
  • Hyper-V and virtual machines
  • Remote Desktop Services
  • File server and permission management

Cloud infrastructure

Microsoft Azure and Amazon Web Services, for organizations running cloud-based infrastructure or hybrid environments.

  • Azure and AWS virtual machines
  • Azure Virtual Desktop
  • AWS EC2
  • Virtual networks, VPCs and subnets
  • Security Groups and network security rules
  • IAM and role-based access
  • Cloud VPN connectivity
  • Backup and recovery
  • Server migrations
  • Cloud troubleshooting and ongoing administration

Networking & secure connectivity

Complete office and multi-location network environments, including the links between sites and the people working away from them.

  • Ubiquiti UniFi gateways, switches and access points
  • LAN and WAN configuration
  • VLANs and network segmentation
  • Routing and firewall rules
  • Site-to-site VPNs
  • Remote-user VPN access
  • IPsec and WireGuard
  • Cisco AnyConnect
  • Multi-site connectivity
  • ISP coordination
  • Cloudflare DNS
  • SSL certificates and DNS troubleshooting

Ongoing IT support

For organizations that need a standing IT function rather than a one-time project.

  • L2/L3 remote IT support
  • User onboarding and offboarding
  • Microsoft 365 administration
  • Server and network support
  • Asset and license management
  • Vendor and ISP coordination
  • Backup monitoring
  • Security reviews
  • Documentation
  • Routine system health checks
  • Infrastructure troubleshooting
Often chosen by

Organizations that usually start in Communications & Managed IT.

  • Healthcare Groups & MSOs
FAQ

Before you ask.

The questions practices raise most often across Communications & Managed IT.

We can scope technology implementation, ongoing management and staffed operations separately or together. Vendor licenses, carrier services, numbers and usage are itemized.

Yes. An engagement can address one workflow, a defined project or an ongoing delivery function. Additional services can be scoped as your requirements evolve.

Pricing depends on scope, volume, staffing, coverage, complexity and third-party costs. We provide a proposal that separates implementation, recurring services and optional work.

Yes. Carevory is HIPAA compliant. We sign a Business Associate Agreement before anyone on our team accesses protected health information, work only inside the systems you authorize, and cover subcontractor arrangements too.

Coverage and on-call arrangements are defined in the proposal. Do not assume continuous monitoring or a security operations center unless expressly included.

Other areas

The rest of what we run.

All services
5 services

Virtual Medical Staff

Assistants, scribes, receptionists, scheduling and documentation.

Explore
5 services

AI Agents & Automation

Chat, voice and workflow agents with a person on the exceptions.

Explore
4 services

Revenue & Care Operations

Billing, eligibility, clinical audits and care program staffing.

Explore
5 services

Product, Engineering & Intelligence

Product strategy, custom software, integration and analytics.

Explore
Start with one workflow

Ready to scope Communications & Managed IT?

Tell us what is slowing your organization down. We will help define a focused starting point and the reporting that comes with it.

Book a ConsultationChoose a time

Business inquiries only. Please don't include patient information.